Remote HV Project Admin & Coordinator

SOLV Energy, Inc.; Tennessee; À distance; USD 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

401(k) plan

Paid vacation

Résumé du poste

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department, project managers, estimators, and field operations in a fully remote role. You will help organize files, prepare reports, and manage calendars to ensure smooth project workflows.

You will coordinate procurement, document control, and communications with clients and vendors, tracking milestones and maintaining accurate project records in a fast-paced construction environment.

Qualifications

• Experience supporting HV or construction projects is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilités

• Provide administrative support to HV department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas and minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support document distribution and document control processes.
• Assist with handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Connaissances

Administrative support

Project coordination

Data management

Communication

Outils

ERP

CRM

Document management systems

Description du poste

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department, project managers, estimators, and field operations in a fully remote role. You will help organize files, prepare reports, and manage calendars to ensure smooth project workflows.

You will coordinate procurement, document control, and communications with clients and vendors, tracking milestones and maintaining accurate project records in a fast-paced construction environment.