Remote HV Admin & Project Coordination Specialist

SOLV Energy, Inc.; Massachusetts; Remote; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Vacation & holiday pay

Job summary

SOLV Energy, Inc. is seeking an experienced High Voltage Administrative Assistant to provide comprehensive admin and project support remotely from anywhere in the United States.

You will assist project managers, estimators, field operations, and leadership with documentation, scheduling, procurement, and communication across internal teams, clients, and vendors. The role emphasizes organized record-keeping, timely reporting, and cross-team collaboration in a fast-paced construction environment.

Qualifications

• Highly organized and detail-oriented.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Strong administrative and coordination skills across teams.

Responsibilities

• Provide administrative support to HV department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with startup, closeout, and general administration.
• Track milestones, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Assist with document distribution and control processes.
• Support handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and procurement documentation.
• Track lead times and material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting pursuits.
• Compile project data for management reporting.
• Maintain records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Prepare customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Job description

SOLV Energy, Inc. is seeking an experienced High Voltage Administrative Assistant to provide comprehensive admin and project support remotely from anywhere in the United States.

You will assist project managers, estimators, field operations, and leadership with documentation, scheduling, procurement, and communication across internal teams, clients, and vendors. The role emphasizes organized record-keeping, timely reporting, and cross-team collaboration in a fast-paced construction environment.