Remote HR Compliance Lead

CAI; Helena (MT); Remote; USD 95,000 - 102,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k retirement plan

Paid time off

Job summary

CAI is seeking an HR Compliance Manager to lead the compliance program across a multi-state workforce, including contingent workers. You will own policies, partner with HR, Legal, and Governance, and translate federal, state, and local requirements into actionable procedures.

You will drive regulatory research, background screening standards, training, audits, and AI governance as CAI embraces AI in HR. This is a full-time, remote role with work authorization required.

Qualifications

• Bachelor’s degree in HR, business, legal studies, or related field.
• 7+ years of progressive HR compliance or employment law experience across multiple states.
• 2+ years of experience managing or leading people, and experience drafting policies and procedures.

Responsibilities

• Own the Employee Manual and HR compliance policies, work instructions, and SOPs, including drafting, approval, publication, annual review, and employee acknowledgment.
• Set program priorities and the annual roadmap; maintain the compliance calendar and tracking tools; report status, key metrics, and risks to the VP and executive leadership.
• Monitor and interpret federal, state, and local employment laws; assess their impact on CAI and recommend policy and practice changes.
• Advise HR, Onboarding, and business partners on topics such as wage and hour, leave, pay transparency, and restrictive covenants.
• Partner with outside counsel on complex or high‑risk matters.
• Prepare and submit required workforce reports and certifications (EEO-1, state pay data filings) and the internal affirmative action plan.
• Produce internal workforce and applicant data analyses used for compliance monitoring.
• Own background check, drug screen, and MVR standards and the adjudication framework, including individualized assessments and adverse action processes consistent with the FCRA and applicable fair chance laws.
• Define client‑specific and fleet driver screening and compliance requirements; Onboarding and the owning program teams execute and track them.
• Identify required compliance training by jurisdiction and client and review content for accuracy; Talent Development owns rollout and completion tracking.
• Support internal and external audits (e.g., SOC 2) and client questionnaires with evidence and documentation.
• Support responses to government agency audits and inquiries (e.g., DOL and EEOC) with Legal as needed.
• Partner with Governance to review client contracts and RFPs for employment‑related obligations and communicate requirements to Onboarding, Talent Development, and HRIS.
• Monitor emerging AI laws affecting hiring, screening, performance, and other workforce decisions; recommend policy changes.
• Partner with Governance, Legal, and IT/Security to review AI tools used in HR, recruiting, and onboarding for compliance and risk.
• Develop and maintain AI use policies and guidance for employees and help the business adopt AI responsibly.
• Partner with HRIS and Onboarding to define Workday compliance workflows; manage the compliance inbox and recurring reporting; handle escalations.

Skills

HR compliance knowledge

Leadership experience

Policy drafting

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Workday

SOC 2

Job description

CAI is seeking an HR Compliance Manager to lead the compliance program across a multi-state workforce, including contingent workers. You will own policies, partner with HR, Legal, and Governance, and translate federal, state, and local requirements into actionable procedures.

You will drive regulatory research, background screening standards, training, audits, and AI governance as CAI embraces AI in HR. This is a full-time, remote role with work authorization required.