Remote HOA & Condo Admin Coordinator (Part-Time)

TPG Management; New Jersey; Hybrid; MXN 388,000 - 569,000; Part time

Job summary

TPG Management is seeking a proactive HOA/Condo administrative professional for a remote, part-time role. You will support the Portfolio Manager with admin, accounting, maintenance coordination, and compliance tasks across a portfolio of associations.

Responsibilities include daily AppFolio tasks, responding to owners, processing certificates, and coordinating vendor contracts. This role emphasizes structure, deadlines, and accurate ledgers.

Qualifications

• Experience managing vendor bids, contracts, or compliance calendars.
• Strong time management; you hit deadlines without reminders.
• Clear, professional communication with owners and board members.
• Detail-oriented with numbers and ledgers.
• CAI or CMCA coursework a plus; certification helpful.

Responsibilities

• Check in daily with Portfolio Manager on assignments and priorities.
• Work in AppFolio daily: posting charges, updating ledgers, entering work orders.
• Post delinquencies and collection activity twice a month as directed.
• Respond to unit owners on ledger questions, balances, and payment issues.
• Prepare and process condo certificates / resale disclosure requests.
• Attend virtual board and owner meetings after hours to track follow-up actions.
• Prepare and send association mailings, including year-end mailings.
• Assist with onboarding new associations (data setup, owner records, docs).
• Track and oversee property compliance across the portfolio (inspections, certifications, renewal deadlines).
• Manage yearly vendor contracts and renewals; collect and compare quotes.

Skills

Vendor management

AppFolio

Time management

Clear communication

Detail oriented

Education

CAI/CMCA coursework

Tools

AppFolio

Job description

TPG Management is seeking a proactive HOA/Condo administrative professional for a remote, part-time role. You will support the Portfolio Manager with admin, accounting, maintenance coordination, and compliance tasks across a portfolio of associations.

Responsibilities include daily AppFolio tasks, responding to owners, processing certificates, and coordinating vendor contracts. This role emphasizes structure, deadlines, and accurate ledgers.