HOA & Condo Association Coordinator (Remote, Part-Time, 20 hrs/week)

TPG Management; New Jersey; Hybrid; MXN 388,000 - 569,000; Part time

Job summary

TPG Management is seeking a proactive HOA/Condo administrative professional for a remote, part-time role. You will support the Portfolio Manager with admin, accounting, maintenance coordination, and compliance tasks across a portfolio of associations.

Responsibilities include daily AppFolio tasks, responding to owners, processing certificates, and coordinating vendor contracts. This role emphasizes structure, deadlines, and accurate ledgers.

Qualifications

• Experience managing vendor bids, contracts, or compliance calendars.
• Strong time management; you hit deadlines without reminders.
• Clear, professional communication with owners and board members.
• Detail-oriented with numbers and ledgers.
• CAI or CMCA coursework a plus; certification helpful.

Responsibilities

• Check in daily with Portfolio Manager on assignments and priorities.
• Work in AppFolio daily: posting charges, updating ledgers, entering work orders.
• Post delinquencies and collection activity twice a month as directed.
• Respond to unit owners on ledger questions, balances, and payment issues.
• Prepare and process condo certificates / resale disclosure requests.
• Attend virtual board and owner meetings after hours to track follow-up actions.
• Prepare and send association mailings, including year-end mailings.
• Assist with onboarding new associations (data setup, owner records, docs).
• Track and oversee property compliance across the portfolio (inspections, certifications, renewal deadlines).
• Manage yearly vendor contracts and renewals; collect and compare quotes.

Skills

Vendor management

AppFolio

Time management

Clear communication

Detail oriented

Education

CAI/CMCA coursework

Tools

AppFolio

Job description

About TPG

TPG Management is a New Jersey property management company managing 600+ residential units and a growing portfolio of homeowner and condominium associations in New Jersey. Our association division is expanding, and we need a sharp, organized remote team member to keep the portfolio running on schedule.

The Role

You will be the right hand to our HOA/Condo Portfolio Manager, handling the recurring admin, accounting, maintenance coordination, compliance, and owner-facing work that keeps associations compliant and boards happy. This role runs on a monthly calendar of deliverables. If you like structure, clean ledgers, and getting things done before they’re due, this is a fit.

What You’ll Do

• Check in daily with the Portfolio Manager on assignments and priorities
• Work in AppFolio daily: posting monthly and annual charges, updating ledgers, entering work orders
• Post delinquencies and collection activity twice a month as directed
• Respond to unit owners on ledger questions, balances, and payment issues
• Prepare and process condo certificates / resale disclosure requests
• Attend virtual board and owner meetings after hours to track follow-up action items
• Prepare and send association mailings, including year-end mailings
• Assist with onboarding new associations (data setup, owner records, documents)
• Track and oversee property compliance across the portfolio (inspections, certifications, municipal and state requirements, renewal deadlines)
• Manage yearly vendor contracts (landscaping, snow removal, insurance, elevator, fire safety, etc.), tracking renewal dates and keeping files current
• Request, collect, and compare vendor quotes and proposals for association projects and services
• Prepare bid comparisons and proposal summaries for the Portfolio Manager and boards
• Other duties as assigned

What We’re Looking For

• 2+ year in HOA/condo management, property management, or bookkeeping (CAI or CMCA coursework a plus)
• AppFolio experience strongly preferred; comfort learning new software required
• Experience managing vendor bids, contracts, or compliance calendars
• Strong time management; you hit deadlines without reminders
• Clear, professional, patient communication with owners and board members
• Detail-oriented with numbers and ledgers
• Reliable internet and a quiet workspace

Details

• Part-time, 20 hours per week
• Schedule: Monday through Friday, 9am to 1pm ET
• After-hours virtual board meetings as needed, up to 5 additional hours per month