Portfolio Manager

HOATalent; Fairfax (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) or retirement savings plan

Job summary

A property management firm is seeking a Portfolio Manager to oversee daily operations, ensure financial health, and facilitate board relations for community associations. Responsibilities include managing property inspections, preparing budgets, and ensuring compliance with regulations. Candidates should have 2-5 years of property management experience and strong communication skills. Benefits include competitive salary, health insurance, and retirement plans.

Qualifications

• 2-5 years of experience in property management, preferably with HOAs or multi-family residential properties.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite; familiarity with property management software is a plus.

Responsibilities

• Oversee daily operations of assigned communities and conduct regular property inspections.
• Serve as main point of contact for boards of directors and homeowners.
• Assist with preparation and presentation of annual operating budgets.

Skills

Property management

Financial management

Communication skills

Organizational skills

Problem-solving

Education

Professional certifications (CMCA®, AMS®, PCAM®)

Tools

Microsoft Office Suite

Property management software

Job description

The Portfolio Manager is responsible for overseeing the daily operations, financial health, and long-term planning of a portfolio of community associations, condominiums, townhomes, or multi-family residential properties. This role serves as the primary liaison between homeowners, boards of directors, vendors, and staff, ensuring efficient operations, regulatory compliance, and superior customer service.

Operations & Administration

• Manage the daily operations of assigned communities, including maintenance of common areas, amenities, and facilities.
• Conduct regular property inspections and document maintenance or compliance issues.
• Coordinate with vendors and contractors for repairs, capital projects, and preventive maintenance.
• Maintain accurate records, reports, and correspondence for each association.

Board & Homeowner Relations

• Serve as the main point of contact for boards of directors, homeowners, and committees.
• Prepare and distribute board packets, agendas, and meeting minutes.
• Attend and facilitate board and annual meetings, presenting financial and operational updates.
• Advise boards on compliance with governing documents, applicable statutes, and best practices.

Financial Management

• Assist with the preparation and presentation of annual operating budgets and reserve funding plans.
• Review and approve invoices, ensuring accuracy in coding and compliance with budgets.
• Monitor accounts receivable and assist with collection efforts as needed.
• Provide timely monthly financial reports, variance reports, and recommendations to boards.

Compliance & Governance

• Enforce community rules, regulations, and deed restrictions consistently and fairly.
• Stay current on state and local property codes, association laws, and industry standards.
• Assist with insurance claims, renewals, and risk management processes.
• Supervise on-site staff or assistants when applicable, ensuring effective performance and training.
• Collaborate with internal departments (accounting, inspections, administrative support) to deliver seamless service.
• Maintain strong professional relationships with vendors, contractors, and regulatory bodies.

Leadership & Collaboration

• Supervise on-site staff or assistants when applicable, ensuring effective performance and training.
• Collaborate with internal departments (accounting, inspections, administrative support) to deliver seamless service.
• Maintain strong professional relationships with vendors, contractors, and regulatory bodies.

Requirements

• 2-5 years of experience in property management, preferably with HOAs, condominiums, or multi-family residential properties.
• Strong knowledge of association governance, financial management, and building systems.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills; comfortable presenting to boards and homeowners.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.
• Ability to work evenings or weekends as required for board/annual meetings.
• Professional certifications such as CMCA®, AMS®, or PCAM® preferred (or willingness to pursue).

Work Environment & Physical Requirements

• Ability to conduct on-site property inspections, including walking, climbing stairs, and working in indoor/outdoor environments.
• Must hold a valid driver's license and have reliable transportation.
• Comfortable handling occasional emergency situations outside of normal business hours.

Benefits

• Competitive base salary (commensurate with experience).
• Health, dental, and vision insurance options.
• Paid time off, holidays, and professional development support.
• 401(k) or retirement savings plan, where offered.