Remote Healthcare Scheduling Assistant

Business Draft, Inc.; Bedford (NH); Remote; USD 40,000 - 48,000; Full time

Benefits offered by this job

Life Insurance

Cancer Care

Critical Illness

Accident Care

Job summary

Allied Caregivers seeks an Office Administrative Assistant to manage scheduling, coordinate communications between clients and care staff, and ensure smooth day-to-day operations.

You will handle emails, phone and text communications, maintain schedules, and support HIPAA compliance while delivering reliable, compassionate service. Candidates should be punctual, organized, and tech-savvy with experience in healthcare scheduling.

Qualifications

• High school diploma or equivalent is required; some college preferred.
• Experience in scheduling, admin support, or home healthcare preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Comfortable with mobile apps, email platforms, and basic office software.
• Reliable, responsive, and punctual.

Responsibilities

• Schedule coordination across client assignments with caregivers and clients.
• Promptly respond to emails and other communications; maintain professional contact with clients and staff.
• Make and receive calls to coordinate schedule changes and service updates.
• Utilize scheduling software and mobile apps; ensure clock-in/out procedures are followed.
• Document shift summaries and care notes; maintain compliant records.
• Uphold HIPAA privacy and agency policies.

Skills

Scheduling

Administrative support

Healthcare scheduling

Communication

Organization

Time management

Independent work

Mobile apps

Email platforms

Office software

Education

High school diploma or equivalent

Tools

Scheduling software

Mobile apps

Email platforms

Office software

Job description

Allied Caregivers seeks an Office Administrative Assistant to manage scheduling, coordinate communications between clients and care staff, and ensure smooth day-to-day operations.

You will handle emails, phone and text communications, maintain schedules, and support HIPAA compliance while delivering reliable, compassionate service. Candidates should be punctual, organized, and tech-savvy with experience in healthcare scheduling.