Healthcare Administrative Assistant - Flexible Scheduling

ESSENTIAL ANGEL CARE LLC; Norfolk (VA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Wellness resources

Competitive hourly pay

Job summary

Essential Angel Care LLC is seeking an organized Administrative Assistant to support daily operations in Suffolk, VA. This part-time, hourly role involves client intake, caregiver onboarding, scheduling, record management, and office coordination to keep the agency compliant and efficient.

Ideal candidates have at least 2 years of admin or office support experience, strong communication skills, and proficiency in Microsoft Office. HIPAA compliance and confidentiality are essential in this role.

Qualifications

• High school diploma or GED required.
• At least 2 years of administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and comply with HIPAA.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Assist with new client intake and maintain accurate client records.
• Coordinate caregiver schedules and assist with staffing needs.
• Prepare onboarding paperwork for new employees.
• Maintain personnel and client files in accordance with HIPAA and agency policies.
• Assist with payroll preparation and timesheet collection.
• Order office supplies and maintain office organization.
• Prepare reports, letters, and other administrative documents.
• Assist with compliance documentation for state regulations and agency accreditation.
• Schedule meetings, interviews, and training sessions.
• Communicate with clients, families, caregivers, and community partners.
• Provide general administrative support to agency leadership.

Skills

Organization

Communication

Customer Service

Time Management

Attention to Detail

Problem Solving

Data Entry

Scheduling

Record Management

Multitasking

Professionalism

Education

High school diploma or GED

Associate's degree in Business Administration or Healthcare Administration

Tools

Microsoft Office

EMR/EHR systems

Job description

Essential Angel Care LLC is seeking an organized Administrative Assistant to support daily operations in Suffolk, VA. This part-time, hourly role involves client intake, caregiver onboarding, scheduling, record management, and office coordination to keep the agency compliant and efficient.

Ideal candidates have at least 2 years of admin or office support experience, strong communication skills, and proficiency in Microsoft Office. HIPAA compliance and confidentiality are essential in this role.