Remote-First Office & Operations Lead

Evlo AI; Minneapolis (MN); Remote; USD 65,000 - 90,000; Full time

Job summary

Evlo AI is seeking an experienced Office Manager to serve as the operational backbone of a distributed, remote-first team. You will oversee day-to-day operations, onboarding, and facilities coordination, while managing vendor relationships and internal tools.

You will partner with leadership to scale systems, coordinate team events, and optimize travel and expense processes as the company grows. Strong communication and hands-on experience with HRIS and productivity tools are essential.

Qualifications

• 3–6 years of office management, operations, or administrative experience at venture-backed or high-growth technology company.
• Demonstrated ability to manage multiple workstreams independently with strong prioritization and follow-through.
• Hands-on proficiency with Google Workspace, Slack, HRIS platforms (Rippling, Gusto, or BambooHR), and expense/travel tools.
• Experience negotiating with vendors and managing budgets with clear ownership of spend.
• Excellent written communication and a proactive, service-oriented approach to internal customers.
• Bachelor’s degree in business administration or a related field, or equivalent practical experience.
• Bonus: Experience supporting a distributed/remote-first company, event planning for 50+ offsites, or light bookkeeping experience

Responsibilities

• Own day-to-day operations for a remote-first team including office vendors, supplies, equipment, and facilities coordination.
• Manage onboarding logistics end-to-end — equipment provisioning, account setup, and welcome programs for new hires.
• Administer core internal tools (Okta, Slack, Zoom, Google Workspace) and serve as first contact for access requests.
• Plan and execute team offsites, all-hands, and company events with budget management and vendor negotiation.
• Coordinate travel booking and expense reconciliation using platforms like Navan or Ramp.
• Partner with People and Finance on compliance logistics, benefits administration support, and vendor contracts.
• Build and document repeatable operational processes and playbooks as headcount grows.

Skills

Office management

Vendor management

Prioritization

Communication

Education

Bachelor’s degree in business administration or related field

Tools

Google Workspace

Slack

Okta

Zoom

Navan

Ramp

Rippling

Gusto

BambooHR

Job description

Evlo AI is seeking an experienced Office Manager to serve as the operational backbone of a distributed, remote-first team. You will oversee day-to-day operations, onboarding, and facilities coordination, while managing vendor relationships and internal tools.

You will partner with leadership to scale systems, coordinate team events, and optimize travel and expense processes as the company grows. Strong communication and hands-on experience with HRIS and productivity tools are essential.