Office Operations & Workplace Experience Lead

Evlo AI; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Evlo AI seeks an accomplished Office Operations Manager to keep a fast-growing, distributed technology company running smoothly across sites. You will own office operations, vendor relationships, facilities coordination, and internal programs that keep hundreds of employees productive.

You will partner with leadership on budgeting, headcount logistics, and workplace strategy, acting as the go-to resource for onboarding logistics, ergonomics, and cross-site operations.

Qualifications

• 4–7 years of office management, workplace operations, or executive assistance experience.
• Budget management, vendor negotiations, and multi-site logistics experience.
• Fluency with Google Workspace, Slack, Zoom, and expense/travel platforms.
• Strong project management and written/verbal communication skills.
• Bachelor's degree or equivalent practical experience in a related field.

Responsibilities

• Own day-to-day office operations, facilities management, and space planning across SF headquarters.
• Manage workplace budgets of $500K+ annually: track spend, negotiate vendor agreements, report variances.
• Coordinate onboarding logistics: equipment provisioning, workspace setup, and first-day scheduling with People Ops.
• Plan and execute company events, offsites, and all-hands meetings from venue sourcing to wrap-up.
• Administer workplace tools and systems including Okta guest provisioning, Zoom rooms, Slack settings, travel/expense platforms.
• Serve as primary contact for building management, IT escalation, security vendors, and external visitors.
• Build and improve operational processes, documenting workflows and introducing time-saving tools.

Skills

Office management

Budget management

Vendor negotiations

Project management

Communication

Notion/Asana administration

Google Workspace

Slack

Zoom

Education

Bachelor's degree in business administration or related field

Equivalent practical experience

Tools

Google Workspace

Slack

Zoom

Navan

Okta

Notion

Asana

Job description

Evlo AI seeks an accomplished Office Operations Manager to keep a fast-growing, distributed technology company running smoothly across sites. You will own office operations, vendor relationships, facilities coordination, and internal programs that keep hundreds of employees productive.

You will partner with leadership on budgeting, headcount logistics, and workplace strategy, acting as the go-to resource for onboarding logistics, ergonomics, and cross-site operations.