Remote Finance Executive Assistant: Invoicing & RFPs

Outsource Access; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Overtime pay

13th month pay

Paid leave credits

Job summary

Outsource Access is seeking an Executive Assistant specializing in finance to support remote leadership. You will manage a complex, multi-account inbox, streamline communications, and ensure financial workflows stay airtight while assisting with high-stakes proposals and contracts.

You will modernize invoicing in QuickBooks, audit projects for outstanding orders, and drive the end-to-end administrative execution of government and county RFP bids.

Qualifications

• Strategic thinker who speaks up when a better process is found.
• Meticulous attention to detail when reviewing complex documents and contracts.
• Autonomous, accountable and able to run the admin machine under leadership absence.
• Tech savvy with QuickBooks, MS Office, file organization, and AI tools to accelerate workflows.

Responsibilities

• Reclaim control over a high-volume multi account inbox and implement rapid-find systems.
• Modernize invoicing and auditing in QuickBooks to prevent revenue leaks.
• Lead end-to-end admin execution of 40+ page government and county bids with deadlines and compliance.
• Collaborate with leadership to create SOPs and infrastructure for scalable growth.

Skills

Strategic thinking

Attention to detail

Autonomy

Tech proficiency

Tools

QuickBooks

Microsoft Office

Dropbox

ChatGPT

Gemini

Job description

Outsource Access is seeking an Executive Assistant specializing in finance to support remote leadership. You will manage a complex, multi-account inbox, streamline communications, and ensure financial workflows stay airtight while assisting with high-stakes proposals and contracts.

You will modernize invoicing in QuickBooks, audit projects for outstanding orders, and drive the end-to-end administrative execution of government and county RFP bids.