Remote Executive Assistant - Finance & Operations

Qoves Inc.; Tulsa (OK); On-site; USD 50,000 - 75,000; Full time

Job summary

Qoves Inc. is seeking an Executive Assistant – Finance & Operations to support legal, finance, and operational functions. This remote role requires meticulous organization and professional communication with external partners.

The position involves contract support, invoicing, and coordination with HR and accounting teams. A background in accounting/finance and 2–4 years of admin experience is preferred. The successful candidate will work in a remote-first environment, partnering with

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of experience in an administrative or finance support role.
• Experience with payment reconciliation and working knowledge of accounting processes.
• Strong organizational and time-management skills.
• Professional communication style and excellent discretion handling sensitive information.

Responsibilities

• Serve as the administrative point of contact for legal and compliance partners
• Coordinate contracts, NDAs, and other legal documentation between Qoves and third parties
• Oversee invoice tracking, payment reconciliation, and financial record keeping
• Liaise with external accountants, banks, and payment processors to ensure accurate financial flows
• Maintain internal administrative systems and documentation, including client and vendor records
• Support leadership with scheduling, reporting, and file management
• Assist with onboarding contractors or employees as needed, including coordination with HR or legal advisors
• Prepare summaries, memos, and reports from meetings or legal correspondence

Skills

Attention to detail

Organizational skills

Communication

Independent work

Education

Bachelor’s degree in Accounting, Finance, or a related field

Tools

Google Workspace

Xero

Job description

Qoves Inc. is seeking an Executive Assistant – Finance & Operations to support legal, finance, and operational functions. This remote role requires meticulous organization and professional communication with external partners.

The position involves contract support, invoicing, and coordination with HR and accounting teams. A background in accounting/finance and 2–4 years of admin experience is preferred. The successful candidate will work in a remote-first environment, partnering with