Remote Facilities Project Coordinator – Multi-Site Ops

[solidcore]; United States; Remote; USD 28,000 - 36,000; Full time

Benefits offered by this job

401k with employer match

Health, dental, & vision insurance

Flexible PTO

Free drop in classes at [solidcore]

Job summary

[solidcore] is seeking a Facilities Project Coordinator to support studio maintenance and project delivery. The role is fully remote with occasional travel to our Arlington, VA headquarters as needed, reporting to the Senior Facilities Field Manager.

You will manage a high volume of work orders, coordinate vendor bids, and ensure compliance and safety requirements across sites. This role requires a proactive, organized, detail-oriented approach in a fast-paced environment.

Qualifications

• Experience coordinating facilities projects and managing work queues across multiple sites.
• Ability to interact with internal teams, vendors, and building management clearly.
• Strong organizational skills and attention to detail in high-volume environments.

Responsibilities

• Coordinate and track multiple facilities projects from initiation through completion.
• Manage a high volume of work orders across varying priority levels, ensuring timely responses.
• Serve as the primary contact between internal teams, vendors, and building management.
• Communicate project timelines and expectations to field and regional teams.
• Solicit, review, and manage vendor bids and proposals.
• Issue and manage work orders through CMMS (FEXA).
• Coordinate contractor site access, scheduling, and on-site activity.
• Ensure vendors meet compliance, insurance, and safety requirements.
• Coordinate with studio field teams to minimize disruption during projects.
• Enter and update project data in FEXA.
• On-call as needed for studio teams (up to twice per month).
• Support ad hoc tasks and assist other Facilities Coordinators as needed.

Skills

Facilities coordination

Vendor management

Multi-site operations

Project coordination

Communication

Tools

CMMS

FEXA

Job description

[solidcore] is seeking a Facilities Project Coordinator to support studio maintenance and project delivery. The role is fully remote with occasional travel to our Arlington, VA headquarters as needed, reporting to the Senior Facilities Field Manager.

You will manage a high volume of work orders, coordinate vendor bids, and ensure compliance and safety requirements across sites. This role requires a proactive, organized, detail-oriented approach in a fast-paced environment.