Remote Facilities Coordinator: Maintenance & Vendor Ops

The Siegel Group; Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

The Siegel Group is seeking a Facilities Coordinator to provide administrative and operational support to the Director of Facilities and field maintenance teams. This primarily remote role prefers Las Vegas-area candidates who can report to the corporate office or visit properties as needed.

You will coordinate approvals, monitor timecards, manage preventive maintenance, and work with vendors on service needs, scheduling, and contracts. 1–3 years in related fields is required.

Qualifications

• 1–3 years of experience in construction, facilities, maintenance, property management, or a similar industry.
• Experience working directly with vendors and contractors preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Bilingual English/Spanish is a plus, but not required.

Responsibilities

• Prepare and coordinate approval requests for facilities-related work and expenses.
• Monitor timecards, overtime, and related reporting for hourly Facilities team members.
• Track and coordinate urgent maintenance issues involving roving and field teams.
• Maintain preventative maintenance schedules and ensure required work is tracked and completed.
• Manage Facilities calendars, scheduling, and follow-up.
• Work closely with vendors and contractors on service needs, scheduling, pricing, and ongoing communication.
• Assist with vendor negotiations, contracts, and service agreements.
• Track project and maintenance schedules, deadlines, and outstanding items.
• Monitor equipment and vendor warranties.
• Prepare and track expense reports.
• Maintain organized records for projects, vendors, approvals, and property needs.
• Follow up with internal teams, properties, and vendors to ensure open items are addressed promptly.

Skills

Vendor coordination

Organization

Documentation

Education

High school diploma

Tools

Microsoft Office

Job description

The Siegel Group is seeking a Facilities Coordinator to provide administrative and operational support to the Director of Facilities and field maintenance teams. This primarily remote role prefers Las Vegas-area candidates who can report to the corporate office or visit properties as needed.

You will coordinate approvals, monitor timecards, manage preventive maintenance, and work with vendors on service needs, scheduling, and contracts. 1–3 years in related fields is required.