Remote Facilities & Admin Operations Coordinator

Jones Lang LaSalle Incorporated; United States; Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL is seeking a Facilities Coordinator to support day-to-day facilities management, coordinating maintenance, vendor services, and administrative tasks to keep a safe and well-maintained workplace. This role requires organizing work orders, managing records, and ensuring compliance with safety standards.

The ideal candidate will have a bachelor’s degree in a related field and 1–3 years of experience, with strong communication and Microsoft Office skills.

Qualifications

• Bachelor's degree preferred in Facilities Management, Business Administration, or related field.
• 1–3 years of experience in facilities coordination, office administration, property management, or related role.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office Suite and facilities/work order management systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of building systems, maintenance processes, and workplace safety practices.

Responsibilities

• Coordinate daily facilities operations, maintenance requests, and workplace services through established methods, including CMMS.
• Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
• Track and manage work orders to ensure timely resolution of maintenance and service requests.
• Schedule preventative maintenance activities and repairs.
• Support vendor management activities, including scheduling, security access, service verification, and invoice coordination.
• Maintain accurate records for maintenance activities, inspections, service contracts, and asset inventories.
• Coordinate office supplies, storage, and facility-related purchasing requests.
• Support cost-savings initiatives where applicable.
• Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
• Ensure compliance with company policies, building regulations, and workplace standards.
• Support financial reporting, including actual spend commentary and budget preparations.

Skills

Organizational skills

Multitasking

Communication

Customer service

Time management

Education

Bachelor's degree in Facilities Management, Business Administration, or related field

Tools

CMMS

Microsoft Office

Job description

JLL is seeking a Facilities Coordinator to support day-to-day facilities management, coordinating maintenance, vendor services, and administrative tasks to keep a safe and well-maintained workplace. This role requires organizing work orders, managing records, and ensuring compliance with safety standards.

The ideal candidate will have a bachelor’s degree in a related field and 1–3 years of experience, with strong communication and Microsoft Office skills.