Facilities & Vendor Coordination Specialist

JLL; South San Francisco (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100%

Paid Time Off

Daily Pay

Job summary

JLL is hiring a Services Coordinator to ensure smooth collaboration between external vendors and internal teams at our facilities. You will manage vendor visits, logistic coordination, and regulatory compliance to support operational excellence.

This role involves working with planning, scheduling, instrumentation, and procurement teams in a regulated lab environment. Successful candidates will bring CMMS experience (SAP/Maximo/Corrigo), strong vendor coordination, and solid document control.

Qualifications

• Two years of experience in a similar role.
• Experience with work order management systems (CMMS).
• Knowledge of vendor coordination and documentation controls.

Responsibilities

• Escort external vendor providers to assigned laboratories safely and compliantly.
• Coordinate with stakeholders to ensure vendor visits occur as planned.
• Collaborate on pick up, shipment and receipt of instruments with relevant teams.
• Review vendor maintenance reports and quotes for timely processing.
• Communicate with Procurement and Finance to address financial issues.
• Document activities in a computer maintenance management system (e.g., SAP).
• Manage work orders and support instrument service documentation.

Skills

CMMS (SAP/Maximo/Corrigo)

Vendor coordination

Communication

Education

High school diploma

Associate in Instrumentation

Tools

SAP

Maximo

Corrigo

Microsoft Suite

Job description

JLL is hiring a Services Coordinator to ensure smooth collaboration between external vendors and internal teams at our facilities. You will manage vendor visits, logistic coordination, and regulatory compliance to support operational excellence.

This role involves working with planning, scheduling, instrumentation, and procurement teams in a regulated lab environment. Successful candidates will bring CMMS experience (SAP/Maximo/Corrigo), strong vendor coordination, and solid document control.