Remote Facilities & Business Operations Coordinator

Jones Lang LaSalle Incorporated; Phoenix (AZ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Holidays

Early access to earned wages

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator who will support daily facilities operations, manage maintenance requests, and coordinate services to maintain a safe, efficient workplace.

The role involves liaising with employees and vendors, tracking work orders, scheduling preventative maintenance, and assisting with cost-saving initiatives and reporting across Phoenix, AZ and other locations. Strong organization and communication skills are essential.

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
• 1-3 years of experience in facilities coordination, office administration, property management, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office Suite and facilities/work order management systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of building systems, maintenance processes, and workplace safety practices.

Responsibilities

• Coordinate daily facilities operations, maintenance requests, and workplace services through established methods, including CMMS.
• Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
• Track and manage work orders to ensure timely resolution of maintenance and service requests.
• Schedule preventative maintenance activities and repairs.
• Support vendor management activities, including scheduling, security access, service verification, and invoice coordination.
• Maintain accurate records for maintenance activities, inspections, service contracts, and asset inventories.
• Coordinate office supplies, storage, and facility-related purchasing requests.
• Support cost-savings initiatives where applicable.
• Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
• Ensure compliance with company policies, building regulations, and workplace standards.
• Support financial reporting, including actual spend commentary and budget preparations.

Skills

Strong organizational and multitasking

Excellent communication

Customer service

Ability to manage priorities

Building systems knowledge

Education

Bachelor's degree in Facilities Management or related

Tools

Microsoft Office Suite

Facilities/work order systems

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator who will support daily facilities operations, manage maintenance requests, and coordinate services to maintain a safe, efficient workplace.

The role involves liaising with employees and vendors, tracking work orders, scheduling preventative maintenance, and assisting with cost-saving initiatives and reporting across Phoenix, AZ and other locations. Strong organization and communication skills are essential.