Facilities Coordinator — Keep Buildings Running Smoothly

Jersey Digs; Jersey City (NJ); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and holidays

Daily Pay early access to earned wages

Job summary

JLL is seeking a Facilities Coordinator in Jersey City, NJ to manage day-to-day operations for a client facility. You will be the key contact for occupants, vendors, and service providers, driving timely resolution of issues and maintaining a safe, efficient workplace.

The role requires organization, proactive problem-solving, and collaboration with property management, engineering, and vendor teams to ensure smooth operations and accurate records.

Qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or related operational role
• Strong organizational and multi-tasking abilities
• Clear and professional written and verbal communication
• Proficient with work order systems and common workplace software
• Able to work independently and in a team setting
• Willingness to walk the facility regularly and respond on-site as needed

Responsibilities

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress and document tasks
• Support scheduling and coordination of preventive maintenance across building systems
• Assist with vendor management, including scheduling visits, verifying documentation, and reviewing invoices
• Conduct regular facility walkthroughs to identify maintenance needs and safety concerns
• Coordinate space planning, moves, and minor office reconfigurations with stakeholders
• Maintain records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including drills and incident reporting
• Assist occupants and ensure common areas remain clean and presentable

Skills

Organizational skills

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree in facilities management or related field

Tools

Work order management systems

Microsoft Office

Job description

JLL is seeking a Facilities Coordinator in Jersey City, NJ to manage day-to-day operations for a client facility. You will be the key contact for occupants, vendors, and service providers, driving timely resolution of issues and maintaining a safe, efficient workplace.

The role requires organization, proactive problem-solving, and collaboration with property management, engineering, and vendor teams to ensure smooth operations and accurate records.