Executive Assistant

101 Bloom Energy; United States; On-site; USD 104,200 - 149,800; Full time

Job summary

101 Bloom Energy in San Jose, CA, is hiring an Executive Assistant to support our Commercial Vice‑Presidents. The position is full-time and on-site, requiring extensive experience managing schedules and logistics.

Key responsibilities include coordinating travel, managing calendars, and handling confidential business details. Candidates should have over 10 years of Executive Assistant experience, proficiency in MS Office, and excellent interpersonal skills.

Salary ranges from $104,200 to $149,800.

Qualifications

• 10+ years of Executive Assistant experience supporting Vice‑Presidents.
• Ability to multi‑task and prioritize workload.
• Strong organizational, written, and verbal communication skills.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate logistics for customer meetings and events.
• Arrange domestic and international travel.

Skills

Executive Assistant experience

MS Office Suite

Interpersonal skills

Project Management skills

Education

College degree

Tools

MS SharePoint

MS Teams

Oracle

ADP

Workday

Job description

Role Summary

Executive Assistant to support our Commercial Vice‑Presidents, based in San Jose, CA. Full‑time, on‑site.

Responsibilities

• Manage complex calendars and schedule internal and external meetings, exercising judgment as needed.
• Coordinate logistics for customer meetings, conferences, and events, and assist with preparation of customer presentations, briefings, reports, and meeting materials.
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness.
• Interact with C‑level executives and Board members to coordinate committee meetings and other business‑critical interactions.
• Manage external visitors including customers and investors.
• Handle business details of a highly confidential and critical nature.
• Manage department purchases on company credit card, reconcile monthly spending.
• Provide back‑up support for other members of the administrative team.
• Resolve time‑sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills.

Qualifications & Experience

• 10+ years of Executive Assistant experience supporting Vice‑Presidents, preferably in a Sales/Marketing environment.
• College degree preferred.
• Must be able to multi‑task and prioritize workload.
• Ability to speak clearly and succinctly, direct in asking for clarification, guidance, opinions etc.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools; ability to learn new technologies quickly.
• Understanding of MS SharePoint, MS Teams, Oracle, ADP, Workday is an added advantage.
• Project Management skills/ability to prioritize work and balance several work streams.
• Experience and confidence in independent problem resolution and decision‑making.
• Strong interpersonal skills, good judgment, exceptional ethical standards, empathy, sense of humor, and ability to work with diverse personalities.
• Reliable and accessible; available in office during normal hours and during off‑hours as required.
• Team player, compassionate and excellent people skills.

Salary

$104,200.00 - $149,800.00