Remote Executive Assistant to Senior Leaders

Beacon Hill Staffing Group, LLC; Saint Paul (MN); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support a two-person senior leadership team. The role centers on preparing meeting materials, coordinating complex calendars across time zones, and maintaining CRM records, with a focus on discretionary handling of sensitive information.

The ideal candidate will have 5+ years in administrative support within financial services or asset management, strong MS Office and AI tool skills, and the ability to anticipate

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and meeting deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

Executive support

CRM systems

Microsoft Office

Discretion

Communication

Education

Bachelor's degree preferred

Tools

CRM software

AI tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support a two-person senior leadership team. The role centers on preparing meeting materials, coordinating complex calendars across time zones, and maintaining CRM records, with a focus on discretionary handling of sensitive information.

The ideal candidate will have 5+ years in administrative support within financial services or asset management, strong MS Office and AI tool skills, and the ability to anticipate