Remote Executive Assistant to Senior Leaders

Beacon Hill Staffing Group, LLC

Jefferson City (MO)

Remote

USD 70,000 - 100,000

Full time

7 days ago

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Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide comprehensive support to the two-person senior leadership team. The role involves high-level calendar management, meeting preparation, and close collaboration with marketing and research teams in a fast-paced financial services environment.

The ideal candidate will have 5+ years of admin experience, strong CRM and MS Office skills, and a proactive, discreet approach.

Qualifications

5+ years of administrative support experience, ideally supporting senior executives.
Experience in financial services or asset management is preferred.
Highly organized with extreme attention to detail and the ability to anticipate needs.

Responsibilities

Provide high-level executive support to the two-person senior leadership team.
Process meeting and call notes and enter them accurately into the CRM.
Prepare extensive briefing notes and background materials ahead of meetings and calls.
Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
Help track business development outreach, including target lists and follow-ups.
Coordinate with the firm's outside marketing agency on projects and deliverables.
Assist the research team as needed.
Maintain the CRM and electronic filing systems.
Handle sensitive and confidential information with the highest degree of discretion.