Executive Assistant to Leadership – Remote

Beacon Hill Staffing Group, LLC; Dover (DE); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. This role focuses on organizing complex calendars, preparing briefing materials, and ensuring that communications with clients are precise and timely.

The ideal candidate has 5+ years of administrative experience in financial services or related fields, with strong MS Office skills, CRM familiarity, and a proactive, discreet approach.

Qualifications

• Minimum 5+ years of administrative support experience, ideally for senior executives.
• Experience in alternative asset management, private credit or financial services.
• Proactive, anticipates needs, and stays one step ahead.
• Highly responsive with precise communications.
• Highly organized with extreme attention to detail.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter into the CRM accurately.
• Prepare briefing notes and background materials ahead of meetings.
• Manage complex calendars and coordinate meetings across time zones.
• Review conferences and attendee lists to identify contacts and opportunities.
• Track business development outreach including target lists and follow-ups.
• Coordinate with outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive information with discretion.

Skills

Administrative support

CRM systems

Microsoft Office

Written communication

Discretion

Detail-oriented

Time management

Stakeholder coordination

Education

Bachelor's degree preferred but not required

Tools

CRM systems

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. This role focuses on organizing complex calendars, preparing briefing materials, and ensuring that communications with clients are precise and timely.

The ideal candidate has 5+ years of administrative experience in financial services or related fields, with strong MS Office skills, CRM familiarity, and a proactive, discreet approach.