Remote Executive Assistant to Senior Leadership Team

Beacon Hill Staffing Group, LLC; Pierre (SD); Hybride; USD 65 000 - 95 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a fast-paced, client-focused environment. The role involves preparing briefing materials, coordinating complex calendars across time zones, and ensuring accurate CRM entry and confidentiality.

Ideal candidates will have 5+ years of administrative experience, familiarity with CRM systems, strong research and written communication skills, and a proactive, highly

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Highly organized with extreme attention to detail and discretion.
• Strong communication and written skills; able to work independently.
• Proficiency with Microsoft Office and familiarity with AI tools.
• Willing to be within commuting distance of West Palm Beach; Bachelor's preferred but not required.

Responsabilités

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Connaissances

Executive support

Administrative support

CRM systems

Microsoft Office (Outlook, Word, Excel

AI tools

Communication

Client service

Discretion

Research

Time management

Formation

Bachelor's degree preferred

Description du poste

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a fast-paced, client-focused environment. The role involves preparing briefing materials, coordinating complex calendars across time zones, and ensuring accurate CRM entry and confidentiality.

Ideal candidates will have 5+ years of administrative experience, familiarity with CRM systems, strong research and written communication skills, and a proactive, highly