Remote Executive Assistant to Senior Leaders in Finance

Beacon Hill Staffing Group, LLC; Carson City (NV); Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid leave programs

Flexible/remote work options

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. The role involves preparing briefing materials, managing calendars, and coordinating with marketing and research teams in a fast-paced, client-focused environment.

Preferred candidates have 5+ years in administrative support, experience in financial services, and strong MS Office and CRM skills.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and meeting deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsibilities

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm's outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Skills

Executive support

CRM familiarity

Microsoft Office

Communication

Research

Time management

Discretion

Client service

Education

Bachelor's degree preferred

Tools

CRM systems

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. The role involves preparing briefing materials, managing calendars, and coordinating with marketing and research teams in a fast-paced, client-focused environment.

Preferred candidates have 5+ years in administrative support, experience in financial services, and strong MS Office and CRM skills.