Executive Assistant to Senior Leaders — Remote

Beacon Hill Staffing Group, LLC; Columbus (OH); Remote; USD 85,000 - 110,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to a two-person senior leadership team in a predominantly remote role. You will manage complex calendars, prepare briefing materials, and collaborate with the marketing agency while maintaining CRM records and confidential information with discretion.

Ideal candidates will have 5+ years in administrative support within financial services or asset management, strong MS Office and AI tool

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

Executive support

CRM systems

Microsoft Office

AI tools

Research and writing

Time management

Discretion

Client service

Proactiveness

Attention to detail

Education

Bachelor's degree preferred

Tools

CRM systems

AI tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to a two-person senior leadership team in a predominantly remote role. You will manage complex calendars, prepare briefing materials, and collaborate with the marketing agency while maintaining CRM records and confidential information with discretion.

Ideal candidates will have 5+ years in administrative support within financial services or asset management, strong MS Office and AI tool