Remote Executive Support Lead for Senior Leaders

Beacon Hill Staffing Group, LLC; Augusta (ME); Remote; USD 70,000 - 100,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to the two-person senior leadership team in a primarily remote role. You will manage calendars, prepare briefing materials, and coordinate with the marketing agency while maintaining CRM systems and confidential information.

A background in financial services or asset management is preferred, with strong communication and organizational skills.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives
• Experience in alternative asset management, private credit or financial services
• Hard-working and proactive with a track record of anticipating needs
• Highly responsive with precise communications
• Extremely organized with attention to detail
• Ability to synthesize information quickly and work independently
• Strong technology skills including Microsoft Office and AI tools
• Strong research and written communication skills
• Works well under pressure with multiple priorities and deadlines
• Professional demeanor with excellent client service and discretion
• Familiarity with CRM systems
• Must live within commuting distance to West Palm Beach
• Bachelor’s degree preferred but not required

Responsibilities

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them into the CRM accurately
• Prepare briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across time zones
• Review conferences and attendee lists to identify contacts and opportunities
• Help track business development outreach and follow-ups
• Coordinate with outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with discretion

Skills

Executive support

CRM systems

Microsoft Office

Communication

Time management

Attention to detail

Research

Discretion

Client service

Education

Bachelor’s degree preferred

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to the two-person senior leadership team in a primarily remote role. You will manage calendars, prepare briefing materials, and coordinate with the marketing agency while maintaining CRM systems and confidential information.

A background in financial services or asset management is preferred, with strong communication and organizational skills.