Remote Executive Assistant to Senior Leaders | Finance

Beacon Hill Staffing Group, LLC; Hartford (CT); Remoto; USD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Beacon Hill Staffing Group, LLC is recruiting an Executive Assistant to support a two-person senior leadership team in a primarily remote role. The ideal candidate will have 5+ years of administrative experience in financial services or related fields, sharp calendar management, and strong communication skills.

You will manage complex schedules, prepare briefing materials, enter notes into the CRM, and assist with research, marketing coordination, and client service.

Competenze

• 5+ years of administrative support experience, ideally supporting senior executives
• Experience in alternative asset management, private credit or financial services
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead
• Highly responsive, with quick and precise handling of communications
• Highly organized, with extreme attention to detail
• Ability to synthesize information quickly, work independently, and know when to ask questions
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools
• Strong research and written communication skills
• Works well under pressure, managing multiple priorities and meeting deadlines
• Professional demeanor, excellent client service skills and a high level of discretion
• Familiarity with CRM systems
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Mansioni

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm's outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Conoscenze

Executive support

Communication

Organization

Deadline management

Anticipation

Formazione

Bachelor's degree preferred but not required

Strumenti

Microsoft Office (Outlook, Word, Excel)

CRM systems

AI tools

Descrizione del lavoro

Beacon Hill Staffing Group, LLC is recruiting an Executive Assistant to support a two-person senior leadership team in a primarily remote role. The ideal candidate will have 5+ years of administrative experience in financial services or related fields, sharp calendar management, and strong communication skills.

You will manage complex schedules, prepare briefing materials, enter notes into the CRM, and assist with research, marketing coordination, and client service.