Remote Executive Assistant to Senior Leaders | CRM & Research

Beacon Hill Staffing Group, LLC; Columbia (SC); Remote; USD 70,000 - 105,000; Full time

Benefits offered by this job

Remote work

Equal opportunity employer

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. The role involves preparing briefing materials, coordinating complex calendars, and driving business development efforts in a fast-paced, client-focused environment.

Ideal candidates have 5+ years of administrative experience, preferably supporting senior executives in financial services or asset management, with strong MS Office and CRM skills and a proactive, discreet

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, with multiple priorities and deadlines.
• Professional demeanor, excellent client service and discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them into the CRM.
• Prepare briefing notes and background materials ahead of meetings.
• Manage complex calendars and coordinate meetings across time zones.
• Review conferences and attendee lists to identify contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive information with discretion.

Skills

Executive support

CRM familiarity

Microsoft Office

AI tooling

Research and writing

Discretion

Client service

Education

Bachelor's degree preferred

Tools

CRM systems

Microsoft Office

AI tools

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. The role involves preparing briefing materials, coordinating complex calendars, and driving business development efforts in a fast-paced, client-focused environment.

Ideal candidates have 5+ years of administrative experience, preferably supporting senior executives in financial services or asset management, with strong MS Office and CRM skills and a proactive, discreet