Remote Executive Assistant to Leaders: Global Coordination

qc-ecosystem-of-companies; United States; Remote; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical plans

Dental and Vision plans

401k with company match

Paid parental leave

Job summary

QC Servion is seeking an Executive Administrative Assistant to support senior leaders across our remote ecosystem. You will manage complex calendars, drafts, and communications while facilitating travel, events, and cross-functional coordination with a focus on high-value priorities.

The role requires 10+ years in senior administrative roles within engineering or consulting services and proven experience supporting upper management in a fast-paced, fully remote environment.

Qualifications

• Minimum 10 years in senior-level administrative roles in engineering or consulting services.
• At least 5 years directly supporting upper management.
• Excellent organizational and communication skills; ability to work remotely.

Responsibilities

• Manage complex multi‑time‑zone calendars for leadership and draft executive correspondence.
• Coordinate domestic travel, visas, and on-site logistics; plan leadership off-sites.
• Prepare weekly leadership status reports and track action items across teams.
• Maintain confidential files and drive process improvements including AI tooling.

Skills

Organizational skills

Remote work proficiency

AI tools usage

MS Office Suite

Education

10+ years in senior-level administrative roles

Tools

MS Office Suite

AI tools

Job description

QC Servion is seeking an Executive Administrative Assistant to support senior leaders across our remote ecosystem. You will manage complex calendars, drafts, and communications while facilitating travel, events, and cross-functional coordination with a focus on high-value priorities.

The role requires 10+ years in senior administrative roles within engineering or consulting services and proven experience supporting upper management in a fast-paced, fully remote environment.