Remote Executive Support Specialist

Placements24; The Islands (MS); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours

Remote work

Ongoing professional development

Job summary

Placements24 is seeking a highly organized Remote Executive Support Specialist to provide comprehensive administrative support to senior leadership from a remote location.

You will manage complex calendars, coordinate travel, draft documents, handle communications, and ensure discretion and security. This role offers flexibility, ongoing training, and the chance to work with a forward-thinking leadership team.

Qualifications

• Experience as Executive Assistant or remote support specialist, ideally supporting senior-level management.
• Proficiency with remote collaboration tools (e.g., Microsoft Teams, Zoom, Slack) and productivity suites (Microsoft 365, Google Workspace).
• Excellent organizational skills with ability to manage multiple priorities autonomously.

Responsibilities

• Manage complex and dynamic calendars for multiple executives.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Prepare, format, and edit correspondence, reports, and presentations.
• Handle incoming communications, screen calls, and manage email professionally.
• Organize virtual meetings and events with required information and access.
• Maintain confidential information with discretion and security protocols.
• Conduct online research and compile information for executive review.

Job description

About the Role

Our client is seeking a highly organized and discreet Remote Executive Support Specialist to provide comprehensive administrative and logistical support to their senior leadership team, entirely from a remote location. This role is essential for ensuring executives can operate efficiently and effectively by managing their complex schedules, communications, and travel arrangements. The ideal candidate is proactive, possesses exceptional judgment, and thrives in an independent, remote work environment, utilizing cutting-edge digital tools to maintain seamless support operations. You will be a critical point of contact and a trusted partner to the executives you support.

Key Responsibilities

• Manage complex and dynamic calendars for multiple executives, prioritizing meetings and resolving scheduling conflicts.


• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries using online booking tools.


• Prepare, format, and edit correspondence, reports, presentations, and other critical documents.


• Handle incoming communications, screen calls, and manage email correspondence with professionalism.


• Organize virtual meetings and events, ensuring all participants have necessary information and technical access.


• Maintain confidential information with the highest level of discretion and security protocols.


• Conduct online research and compile information for executive review and decision-making.

Requirements

• Proven experience as an Executive Assistant or Remote Support Specialist , ideally supporting senior‑level management.


• Expert proficiency in remote collaboration tools (e.g., Microsoft Teams, Zoom, Slack) and productivity suites (Microsoft 365, Google Workspace).


• Exceptional organizational skills and the ability to manage multiple priorities and deadlines autonomously.


• Excellent written and verbal communication skills, with a keen eye for detail and grammar.


• Demonstrated ability to handle sensitive information with absolute confidentiality.


• Proactive problem‑solving abilities and a strong sense of initiative in a remote setting.

Benefits

• Competitive salary package tailored for a remote executive support role.


• Flexible working hours within reasonable parameters for executive availability.


• Opportunity to work remotely, offering significant work-life balance benefits.


• Access to continuous professional development and training in remote work technologies.


• A trusted position within a forward-thinking organization, supporting key leadership.