Remote Executive Assistant to CEO – Strategic & Discreet

Teamficient; Chicago (IL); Hybrid; USD 11,000 - 13,000; Full time

Job summary

TeamFicient is partnering with a Chicago-based construction client to hire an Executive Administrative Assistant who will support the CEO and owner. This remote role requires professional communication, calendar and email management, and trusted handling of confidential information.

You will coordinate with senior executives, vendors, and internal teams to keep daily operations on track, manage high-priority tasks, and contribute to strategic projects.

Qualifications

• Proven experience as an executive assistant, office manager, or similar senior administrative role.
• Fluent, professional English, written and spoken.
• Strong organizational skills and calendar/communication management.
• Ability to work independently with minimal supervision.
• Discretion handling confidential information.
• Reliable internet, dedicated workspace, secure computer.
• Availability to work full-time during Central Time business hours.

Responsibilities

• Manage the CEO's email, calendar, and daily schedule, prioritizing time-sensitive items.
• Handle executive communications with leaders, vendors, clients, and partners.
• Coordinate with internal teams to maintain daily operations.
• Manage vendor communications, follow-ups, scheduling, and issue resolution.
• Research topics, gather information, and complete tasks from limited instructions.
• Track action items and follow through on commitments.
• Prepare meeting agendas, briefings, and summaries.
• Handle confidential business and personal information with discretion.
• Support special projects and ad hoc requests from the CEO.

Skills

Executive support

Calendar management

Email management

Communication

Independent work

Research skills

Discretion

Trustworthiness

Fast learner

Time management

Tools

Microsoft 365

Google Workspace

QuickBooks

Procore

Job description

TeamFicient is partnering with a Chicago-based construction client to hire an Executive Administrative Assistant who will support the CEO and owner. This remote role requires professional communication, calendar and email management, and trusted handling of confidential information.

You will coordinate with senior executives, vendors, and internal teams to keep daily operations on track, manage high-priority tasks, and contribute to strategic projects.