Executive Administrative Assistant ( Construction)

Teamficient; Chicago (IL); Ibrido; USD 11.000 - 13.000; Tempo pieno

Descrizione del lavoro

TeamFicient is partnering with a Chicago-based construction client to hire an Executive Administrative Assistant who will support the CEO and owner. This remote role requires professional communication, calendar and email management, and trusted handling of confidential information.

You will coordinate with senior executives, vendors, and internal teams to keep daily operations on track, manage high-priority tasks, and contribute to strategic projects.

Competenze

• Proven experience as an executive assistant, office manager, or similar senior administrative role.
• Fluent, professional English, written and spoken.
• Strong organizational skills and calendar/communication management.
• Ability to work independently with minimal supervision.
• Discretion handling confidential information.
• Reliable internet, dedicated workspace, secure computer.
• Availability to work full-time during Central Time business hours.

Mansioni

• Manage the CEO's email, calendar, and daily schedule, prioritizing time-sensitive items.
• Handle executive communications with leaders, vendors, clients, and partners.
• Coordinate with internal teams to maintain daily operations.
• Manage vendor communications, follow-ups, scheduling, and issue resolution.
• Research topics, gather information, and complete tasks from limited instructions.
• Track action items and follow through on commitments.
• Prepare meeting agendas, briefings, and summaries.
• Handle confidential business and personal information with discretion.
• Support special projects and ad hoc requests from the CEO.

Conoscenze

Executive support

Calendar management

Email management

Communication

Independent work

Research skills

Discretion

Trustworthiness

Fast learner

Time management

Strumenti

Microsoft 365

Google Workspace

QuickBooks

Procore

Descrizione del lavoro

Job Type: Full-time, 160 hours per month Schedule: Monday to Friday, Central Time. Exact hours to be confirmed during hiring. Workplace: Remote Compensation: $1,000 to $1,200 USD per month Experience Level: Mid-Senior / Executive Support Department: Executive Office Industry: Construction

About the Company TeamFicient is hiring on behalf of one of our clients, a construction company based in Chicago, Illinois. Our client is looking for an executive administrative assistant to support its CEO and owner, a role that combines high-level administration with the trust and judgment needed to handle sensitive business and personal matters. TeamFicient provides U.S.-managed remote professionals and will oversee your onboarding and ongoing support.

About the Role You’ll work directly alongside the CEO to keep the executive office running smoothly. You’ll manage email and communications, the calendar, and vendor and partner relationships, and you’ll coordinate with internal team members to keep everyday operations on track. You’ll be in contact with senior executives, vendors, and partners, so professional communication and sound judgment are essential. This role requires someone who can work independently, understand business urgency, and take ownership of tasks with minimal supervision.

Responsibilities

• Manage the CEO's email, calendar, and daily schedule, prioritizing time-sensitive items
• Handle executive communications with internal leaders, vendors, clients, and partners
• Coordinate with internal team members to maintain and sustain everyday business operations
• Manage vendor communications, including follow-ups, scheduling, and issue resolution
• Research topics, gather information, and complete tasks from limited instructions
• Track action items and follow through on commitments to ensure nothing falls through the cracks
• Prepare meeting agendas, briefings, and summaries as needed
• Handle confidential business and personal information with complete discretion
• Support special projects and ad hoc requests from the CEO as they arise

Requirements

• Proven experience as an executive assistant, office manager, or similar senior administrative role
• Fluent, professional English, written and spoken, for communication with executives, vendors, and partners
• Strong organizational skills and experience managing complex calendars and communications
• Ability to work independently with minimal supervision and take initiative on tasks
• Resourcefulness, with the ability to research and solve problems without constant direction
• Fast learner who adapts quickly to new tools, processes, and industries
• High level of trustworthiness and discretion with confidential information
• Comfort handling significant responsibility and working under deadlinesStrong judgment and ability to recognize business urgency
• Ability to take direction well and adjust priorities as needed
• Reliable internet connection, a dedicated workspace, and a secure computer
• Availability to work full-time, Monday to Friday, during Central Time business hours

Preferred

• Experience in construction, real estate, or another project-based industry
• Bilingual, with fluency in Spanish or another language
• Familiarity with tools such as Microsoft 365, Google Workspace, QuickBooks, Procore, or other construction management software
• Experience supporting C-suite executives or business owners