Remote Executive Assistant to CEO - Fast-Paced, Detail-Driven

Hire With Near; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Near is helping top talent in Latin America find remote roles with US companies. We are seeking a Freelance Executive Assistant to support the CEO in a fast-paced, remote-first environment, ensuring strategic focus and seamless day-to-day operations.

The successful candidate will manage calendars, communications, travel, data analysis, and briefing materials while driving efficiency and responsiveness. If you thrive on ownership and professional, discreet collaboration, this role is for you.

Qualifications

• 3-5 years of experience as an Executive Assistant.
• Proven experience supporting a CEO or other C-level executives.
• Excellent references from previous executives.
• Experience in fast-paced, remote-first work environments.

Responsibilities

• Oversee the CEO’s calendar, ensuring meetings, deadlines, and priorities are effectively managed.
• Handle the CEO's daily inbox, texts, and voice messages, ensuring prompt, same-day responses and follow-ups.
• Keep projects and initiatives on track by regularly checking in with internal and external stakeholders to ensure deadlines are met.
• Organize complex data into clear, actionable formats and perform necessary data analysis.
• Prepare the CEO for meetings by creating briefing materials, background notes, and relevant questions. Track follow-up actions and meeting outcomes.
• Identify areas of inefficiency and suggest improvements to streamline operations and boost speed and effectiveness.
• Conduct research, including competitive intelligence, market trends, and vendor evaluations.
• Manage personal appointments, coordinate travel arrangements, and oversee logistics.
• Monitor expenses and manage financial administrative tasks.

Skills

Impeccably Organized

Highly Proactive

Extremely Quick

Attention to Detail

Tech-Savvy

Data Competent

Fluent in English

Direct Communicator

Independent Worker

Tools

Slack

Google Workspace

Excel/Sheets

Job description

Near is helping top talent in Latin America find remote roles with US companies. We are seeking a Freelance Executive Assistant to support the CEO in a fast-paced, remote-first environment, ensuring strategic focus and seamless day-to-day operations.

The successful candidate will manage calendars, communications, travel, data analysis, and briefing materials while driving efficiency and responsiveness. If you thrive on ownership and professional, discreet collaboration, this role is for you.