Freelance Personal Assistant

Hire With Near; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Near is helping top talent in Latin America find remote roles with US companies. We are seeking a Freelance Executive Assistant to support the CEO in a fast-paced, remote-first environment, ensuring strategic focus and seamless day-to-day operations.

The successful candidate will manage calendars, communications, travel, data analysis, and briefing materials while driving efficiency and responsiveness. If you thrive on ownership and professional, discreet collaboration, this role is for you.

Qualifications

• 3-5 years of experience as an Executive Assistant.
• Proven experience supporting a CEO or other C-level executives.
• Excellent references from previous executives.
• Experience in fast-paced, remote-first work environments.

Responsibilities

• Oversee the CEO’s calendar, ensuring meetings, deadlines, and priorities are effectively managed.
• Handle the CEO's daily inbox, texts, and voice messages, ensuring prompt, same-day responses and follow-ups.
• Keep projects and initiatives on track by regularly checking in with internal and external stakeholders to ensure deadlines are met.
• Organize complex data into clear, actionable formats and perform necessary data analysis.
• Prepare the CEO for meetings by creating briefing materials, background notes, and relevant questions. Track follow-up actions and meeting outcomes.
• Identify areas of inefficiency and suggest improvements to streamline operations and boost speed and effectiveness.
• Conduct research, including competitive intelligence, market trends, and vendor evaluations.
• Manage personal appointments, coordinate travel arrangements, and oversee logistics.
• Monitor expenses and manage financial administrative tasks.

Skills

Impeccably Organized

Highly Proactive

Extremely Quick

Attention to Detail

Tech-Savvy

Data Competent

Fluent in English

Direct Communicator

Independent Worker

Tools

Slack

Google Workspace

Excel/Sheets

Job description

At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the role

One of our clients is looking for an exceptionally organized, detail-oriented, and fast-moving Freelance Executive Assistant to provide support to the CEO. This role is perfect for someone who thrives in a high-pressure, dynamic environment, where prioritization, problem-solving, and adaptability are crucial. As a strategic partner, you will ensure the CEO remains focused on the most impactful tasks, while you efficiently manage day-to-day operations.

Responsibilities:

• Oversee the CEO’s calendar, ensuring meetings, deadlines, and priorities are effectively managed. Anticipate conflicts and adjust as needed.
• Handle the CEO's daily inbox, texts, and voice messages, ensuring prompt, same-day responses and follow-ups.
• Keep projects and initiatives on track by regularly checking in with internal and external stakeholders to ensure deadlines are met.
• Organize complex data into clear, actionable formats and perform necessary data analysis.
• Prepare the CEO for meetings by creating briefing materials, background notes, and relevant questions. Track follow-up actions and meeting outcomes.
• Identify areas of inefficiency and suggest improvements to streamline operations and boost speed and effectiveness.
• Conduct research, including competitive intelligence, market trends, and vendor evaluations.
• Manage personal appointments, coordinate travel arrangements, and oversee logistics.
• Monitor expenses and manage financial administrative tasks.

What We’re Looking For:

• Impeccably Organized: A systems-driven individual who excels at process management.
• Highly Proactive: Someone who anticipates needs and takes initiative without being prompted.
• Extremely Quick: Quick to respond, often within the same day or hour.
• Attention to Detail: Delivers error-free work with meticulous attention to detail.
• Tech-Savvy: Proficient with the internet, Slack, and Google Workspace tools.
• Data Competent: Comfortable analyzing data and working with spreadsheets (Excel/Google Sheets).
• Fluent in English: Strong verbal and written communication skills.
• Direct Communicator: Clear, professional, and to the point.
• Client-Centric Mindset: Motivated by the desire to make life easier for executives and deliver outstanding results.
• Independent Worker: Able to work autonomously, taking ownership of tasks with minimal supervision.

Requirements:

• 3-5 years of experience as an Executive Assistant.
• Proven experience supporting a CEO or other C-level executives.
• Excellent references from previous executives.
• Experience in fast-paced, remote-first work environments.

Working Style Requirements:

• Availability to work on a freelance schedule - some hours per week based on necessity.
• Mandatory same-day response time for all communications.
• Independent, proactive, and thrives on ownership.
• Able to handle sensitive information with the utmost discretion.