Remote Executive Assistant for CEO — Operations & Travel

FreedUp; United States; Remote; USD 8,900 - 17,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Learning and development opportunities

Remote work from anywhere

Job summary

FreedUp is seeking a proactive, detail-oriented Executive Assistant to support the Founder and CEO. This full-time, remote role focuses on organization, accountability, and clear execution across complex processes.

Ideal candidates thrive on structure and efficiency, with experience managing both business and personal tasks for a founder. Strong written communication and a capable home office setup are essential.

Qualifications

• 3+ years in EA/ops roles supporting senior leadership.
• Excellent written and verbal communication.
• Tech-savvy with Slack, Notion, Google Workspace.
• Strong organizational and prioritization abilities.
• Discretion with sensitive information.
• Proactive and self-directed; adaptable to evolving needs.
• Experience managing both business and personal duties for a founder is a plus.
• Basic knowledge of bookkeeping, reporting, or data entry.
• Reliable high-speed internet and modern home office setup.

Responsibilities

• Own and optimize the CEO’s calendar and inbox for efficient scheduling and follow-ups.
• Track daily and weekly tasks using Notion; monitor progress and deadlines.
• Document and improve workflows and SOPs in Notion.
• Handle recurring administrative and financial tasks like invoices and reimbursements.
• Plan travel logistics for the CEO and team; maintain annual travel calendar.
• Serve as the central communication link between CEO, team and partners.
• Provide structured updates on priorities and deadlines; support time-blocking systems.
• Utilize Notion, Slack, Google Workspace, and Todoist for work management.

Skills

Executive assistant experience

Communication skills

Organizational skills

Discretion

Proactivity

Self-management

Personal assistant experience

Tools

Slack

Notion

Google Workspace

Todoist

Job description

FreedUp is seeking a proactive, detail-oriented Executive Assistant to support the Founder and CEO. This full-time, remote role focuses on organization, accountability, and clear execution across complex processes.

Ideal candidates thrive on structure and efficiency, with experience managing both business and personal tasks for a founder. Strong written communication and a capable home office setup are essential.