Remote Executive Assistant & Operations Lead

FreedUp; United States; Remote; USD 11,000 - 20,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Learning and development opportunities

Remote, fully distributed team

Job summary

FreedUp seeks a proactive Executive Assistant to support the Founder and CEO in a fully remote role (LATAM). You will manage the inbox and calendar, craft professional written communications, and help build operational structure around messages and meetings.

You will coordinate high-priority tasks, support content production workflows, and ensure timely responses while upholding the Founder’s voice. The role emphasizes exceptional written English, organization, and accountability, with

Qualifications

• 3+ years of experience supporting a founder or senior executive
• Exceptional written English communication for professional email
• Proven experience managing high-volume inboxes and maintaining structured email systems
• Ability to respond to parents, partners, and stakeholders with trust-building tone
• Strong organizational skills and deadline management
• Calendar management and strategic meeting coordination experience
• Systems thinker with proactive problem-solving approach
• High emotional intelligence and professional judgment in external communications
• Experience representing an executive in external communications
• Familiarity with task management tools (Asana, Notion, Superhuman)

Responsibilities

• Manage the Founder's inbox with Inbox Zero goal and triage emails
• Triage and respond to majority of incoming emails within 24 hours
• Maintain structured inbox workflow and prioritization system
• Draft and send responses reflecting the Founder’s voice
• Schedule and optimize the Founder's calendar with priorities
• Coordinate scheduling including priority-based meetings and deep work blocks
• Communicate updates and priorities to the Founder
• Replicate the Founder’s communication tone across channels
• Support task management workflows using Asana
• Lead weekly check-in meetings using a structured Big Three agenda
• Assist with content production workflows (Meta ads, social content, podcasts) and document SOPs

Skills

Inbox management

Calendar management

Written communication

Stakeholder management

Organizational skills

Meeting coordination

Systems thinker

Attention to detail

Proactive problem solver

Independent worker

Remote work etiquette

Asana / Notion / Superhuman

Tools

Asana

Notion

Superhuman

Job description

FreedUp seeks a proactive Executive Assistant to support the Founder and CEO in a fully remote role (LATAM). You will manage the inbox and calendar, craft professional written communications, and help build operational structure around messages and meetings.

You will coordinate high-priority tasks, support content production workflows, and ensure timely responses while upholding the Founder’s voice. The role emphasizes exceptional written English, organization, and accountability, with