Executive Assistant to CEO - Remote & Equity

Comunidade Metodista; San Francisco (CA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Stock options

Health, dental, and vision insurance

Generous PTO

401K plan

Job summary

LegalOn seeks an Executive Assistant to the CEO in a fast-moving SaaS environment. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives and cross-functional teams.

This is a force-multiplier role for the CEO and the executive team, ensuring the most important work gets done. Hybrid work options available; travel may be required.

Qualifications

• 5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company.
• Exceptional organizational and multitasking skills under pressure.
• Strong written and verbal communication skills; polished executive presence.
• Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders.
• Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.).

Responsibilities

• Priority 1 – Mission Critical: Craft minutes, capture action items, ensure follow-through on decisions.
• Coordinate logistics for CEO meetings, briefings, and offsites; manage executive calendars.
• Plan and run CEO-led events (offsites, town halls) with flawless execution.
• Schedule planning/review meetings across product and marketing; provide timely information.
• Own calendar orchestration and protect focus blocks against interruptions.
• Priority 2 – High Value: Manage CEO documents, versioning, and readouts; draft correspondence.
• Support executive recruiting logistics and onboarding for new leaders.
• Coordinate cross-functional details; handle NDAs and confidential files.
• Assist in pre-reads and daily briefing materials for the CEO.

Job description

LegalOn seeks an Executive Assistant to the CEO in a fast-moving SaaS environment. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives and cross-functional teams.

This is a force-multiplier role for the CEO and the executive team, ensuring the most important work gets done. Hybrid work options available; travel may be required.