Remote Executive Assistant & Operations Strategist

Inside Out Hiring; United States; Remote; USD 14,000 - 17,000; Part time

Job summary

Inside Out Hiring is seeking an Executive Assistant (Strategic Operations Partner) for a remote, LATAM-based role supporting senior leadership. The position focuses on workflows, systems, calendars, invoicing, and automation using Claude Cowork within a fast-paced consultancy.

The candidate should excel in building scalable processes, manage multiple priorities, and maintain a high level of client care while working asynchronously in a remote-first environment.

Qualifications

• 3+ years of experience in an executive assistant role, ideally in a founder-led or small growth business.
• Experience in executive communication with professionals.
• Proficiency with modern tech stacks and automation tools.

Responsibilities

• Serve as a client-facing point of contact for updates, scheduling, follow-ups, and operational support.
• Maintain accurate CRM data and client records.
• Manage the client calendar—bookings, reschedules, confirmations.
• Handle invoicing and payment follow-up.
• Provide light calendar and email support to the CEO while building and maintaining automation.
• Follow and maintain SOPs, trackers, and internal documentation.
• Support operational project management across team initiatives and quarterly priorities.
• Support creation and manage scheduling and publishing of social media content, newsletters, and blogs.
• Format resources in alignment with brand standards.
• Create and format client materials using Canva, Gamma, and Qwilr.
• Edit and repurpose videos for sales assets and social media.
• Draft, refine, and update polished copy aligned with brand voice.
• Own strategic 'Rocks' tied to systems and operations each quarter.

Skills

Executive communication

Client communications

Remote work adaptability

Tools

ClickUp

GoHighLevel

Zapier

Claude Cowork

Job description

Inside Out Hiring is seeking an Executive Assistant (Strategic Operations Partner) for a remote, LATAM-based role supporting senior leadership. The position focuses on workflows, systems, calendars, invoicing, and automation using Claude Cowork within a fast-paced consultancy.

The candidate should excel in building scalable processes, manage multiple priorities, and maintain a high level of client care while working asynchronously in a remote-first environment.