Remote Executive Operations Lead (LATAM)

FreedUp; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Remote work from anywhere

Learning & development

Job summary

FreedUp is seeking an organized, systems-oriented Executive Assistant to support the CEO in a remote, fast-growing company. You will lead inbox management, meeting-note synthesis, calendar organization, and task tracking, with onboarding and SOPs designed to scale as trust and systems mature.

You will work with the CEO and an EA Manager through a four-week onboarding program, earning progress updates and SOP-certified training before taking on ongoing workflows.

Qualifications

• 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
• Excellent written communication skills with a clear, structured, professional tone.
• Strong note-taking ability to synthesize decisions and action items.
• High attention to detail in documentation, scheduling, and task tracking.
• Ability to maintain confidentiality and discretion in sensitive conversations.
• Strong organizational and prioritization skills.
• Comfort enforcing structure and calendar/inbox rules.
• Ability to work independently while receiving weekly feedback.
• Familiarity with structured digital systems: Gmail, Slack, Notion, Loom, Toggl, ClickUp.

Responsibilities

• Attend weekly partner meetings as listener and note-taker; capture decisions and action items.
• Create clear, high-level summaries for Slack or ClickUp; maintain confidentiality.
• Manage executive's Gmail inbox with a four-folder triage system and daily sweeps.
• Protect calendar blocks and coordinate meetings via Slack; ensure quality meeting descriptors.
• Create and manage tasks in ClickUp; maintain onboarding checklists and templates.
• Record repetitive processes with Loom to build SOPs; maintain Notion docs (Assistant OS).
• Support compliance-related admin tasks and document processes as future expansion.

Skills

Written communication

Note-taking

Organization

Discretion

Independent work

Structured processes

Attention to detail

Tools

Gmail

Slack

Notion

Loom

Toggl

ClickUp

Job description

FreedUp is seeking an organized, systems-oriented Executive Assistant to support the CEO in a remote, fast-growing company. You will lead inbox management, meeting-note synthesis, calendar organization, and task tracking, with onboarding and SOPs designed to scale as trust and systems mature.

You will work with the CEO and an EA Manager through a four-week onboarding program, earning progress updates and SOP-certified training before taking on ongoing workflows.