Remote Executive Assistant to 4 VPs, R&D Oncology

Sumitomo Pharma America, Inc.; United States; Hybrid; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology organization. This remote role requires close collaboration with the CMO’s Executive Assistant and periodic onsite in Marlborough, MA.

You will manage calendars, travel arrangements, expense reports, and communications; plan meetings and events; track milestones; and assist with onboarding, facilities, IT, and HR coordination across time zones.

Qualifications

• 3–5+ years of administrative support experience, preferably in the pharmaceutical/healthcare industry.
• Experience supporting multiple leaders simultaneously.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexibility to adapt in a dynamic, fast-paced environment and collaborate across time zones.

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflict resolution.
• Coordinate domestic and international travel, flights, accommodations, itineraries, and expense reconciliation.
• Complete expense reports and reconcile American Express statements.
• Screen, prioritize, and route communications; support meeting planning and logistics.
• Track deadlines and deliverables for departmental projects; support onsite program team meetings.

Skills

Administrative support

Calendar management

Travel coordination

MS 365

Communication skills

Confidentiality

Multitasking

Vendor/PO processing

Tools

Concur

Procurement systems

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology organization. This remote role requires close collaboration with the CMO’s Executive Assistant and periodic onsite in Marlborough, MA.

You will manage calendars, travel arrangements, expense reports, and communications; plan meetings and events; track milestones; and assist with onboarding, facilities, IT, and HR coordination across time zones.