Executive Assistant to 4 VPs, R&D Oncology (Remote)

Sumitomo Pharma; Montpelier (VT); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level administrative and operational support to four VPs within the R&D Oncology organization.

This is a US-Remote, full-time role with periodic onsite in Marlborough, MA, and a fast-paced pharmaceutical environment. The candidate will manage complex calendars, travel, expense reports, and cross‑functional communications, while maintaining confidentiality and poised professionalism.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharmaceutical/healthcare.
• Proven experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent communication skills, written and verbal, with discretion.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflict resolution.
• Coordinate domestic and international travel, itineraries, and expense reconciliation.
• Complete expense reports and reconcile AmEx.
• Screen, prioritize, and route communications; ensure timely responses.
• Plan and coordinate team meetings, town halls, and offsites; manage logistics.

Skills

Calendar management

Travel coordination

MS 365 proficiency

Communication

Confidentiality

Administrative support

Tools

Concur

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level administrative and operational support to four VPs within the R&D Oncology organization.

This is a US-Remote, full-time role with periodic onsite in Marlborough, MA, and a fast-paced pharmaceutical environment. The candidate will manage complex calendars, travel, expense reports, and cross‑functional communications, while maintaining confidentiality and poised professionalism.