Executive Assistant to 4 VPs — Remote (Pharma)

Sumitomo Pharma; Cheyenne (WY); Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

Total rewards package

Paid time off

Holidays and sick leave

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology organization.

The role is remote but requires monthly onsite time near Marlborough, MA, and involves handling calendars, travel, expense reports, and confidential communications. The ideal candidate is proactive, organized, detail‑oriented, and able to collaborate across time zones.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent communication, written and verbal; ability to handle confidential information.

Responsibilities

• Manage complex calendars for four VPs, coordinate meetings and resolve conflicts.
• Coordinate domestic and international travel arrangements and expense reconciliation.
• Complete expense reports and reconcile AmEx statements.
• Screen and route communications; ensure timely responses.
• Assist in planning team meetings, town halls, and off-sites; handle logistics and agendas.
• Maintain org charts, distribution lists, and records; onboarding support.

Skills

Administrative support

Calendar management

Travel coordination

Microsoft 365

Communication

Confidentiality

Time management

Cross time zones

Tools

Microsoft 365

Concur

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology organization.

The role is remote but requires monthly onsite time near Marlborough, MA, and involves handling calendars, travel, expense reports, and confidential communications. The ideal candidate is proactive, organized, detail‑oriented, and able to collaborate across time zones.