Executive Assistant to 4 VPs, R&D Oncology (Remote)

Sumitomo Pharma; Honolulu (HI); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs within the R&D Oncology organization. This role requires proactive, detailed, and confidential handling of multiple priorities in a fast-paced pharmaceutical environment.

The position is remote but must be located near Marlborough, MA, with monthly onsite engagements. Strong organizational, communication, and Microsoft 365 skills are essential to succeed in this role.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflicts.
• Coordinate domestic and international travel, itineraries, and expense reconciliation.
• Process expense reports and reconcile Amex statements.
• Screen and route communications; ensure timely responses.
• Plan and execute team meetings, town halls, and off-sites; handle logistics.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program meetings and catering; support R&D Oncology initiatives.
• Provide backup to CMO and Executive Assistant as needed.

Skills

Microsoft 365

Executive support

Calendar management

Education

Bachelor's degree in related field

Tools

Concur (expense reporting)

Procurement systems

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs within the R&D Oncology organization. This role requires proactive, detailed, and confidential handling of multiple priorities in a fast-paced pharmaceutical environment.

The position is remote but must be located near Marlborough, MA, with monthly onsite engagements. Strong organizational, communication, and Microsoft 365 skills are essential to succeed in this role.