Remote Executive Support for 4 VPs in R&D

Sumitomo Pharma; Lincoln (NE); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Job summary

Sumitomo Pharma America is seeking an Administrative Assistant to deliver high‑level support to four VPs in the R&D Oncology group. This remote role requires monthly onsite time near Marlborough, MA, and collaboration across time zones.

The ideal candidate is organized, discreet, and proactive, with strong MS 365 skills and a track record of handling confidential information. The role encompasses calendar management, travel coordination, expense reporting, and project support for a fast‑paced

Qualifications

• 3–5+ years of administrative support experience in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Excellent proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Outstanding organizational skills with ability to prioritize competing demands.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Flexible in a fast-paced environment and adaptable to change.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage calendars for four VPs, schedule meetings, and resolve conflicts.
• Coordinate domestic and international travel, itineraries, and expenses.
• Complete expense reports and reconcile AmEx.
• Screen, prioritize, and route communications with timely follow‑ups.
• Plan meetings, town halls, and offsites, including logistics.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program meetings, space reservations, and catering.
• Provide backup to the CMO and Executive Assistant.
• Maintain org charts, distribution lists, and team records.
• Process purchase orders, vendor requests, and invoices.
• Assist onboarding and equipment requests for new hires.
• Serve as department liaison for facilities, IT and HR.

Skills

Administrative support

Multi-leader support

Microsoft 365

Organizational skills

Communication skills

Discretion

Time management

Cross-time-zone collaboration

Tools

Microsoft 365

Job description

Sumitomo Pharma America is seeking an Administrative Assistant to deliver high‑level support to four VPs in the R&D Oncology group. This remote role requires monthly onsite time near Marlborough, MA, and collaboration across time zones.

The ideal candidate is organized, discreet, and proactive, with strong MS 365 skills and a track record of handling confidential information. The role encompasses calendar management, travel coordination, expense reporting, and project support for a fast‑paced