R&D Oncology Executive Admin for 4 VPs (Remote)

Sumitomo Pharma; Dover (DE); Hybrid; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America, Inc. (remote role with monthly onsite in Marlborough, MA) is seeking an Administrative Assistant to support four VPs in R&D Oncology. This fast-paced role focuses on high-level administrative and operational tasks to optimize leadership productivity and cross-functional initiatives.

The ideal candidate is proactive, detail-oriented, highly organized, and capable of handling multiple priorities with professionalism and discretion in a pharmaceutical setting.

Qualifications

• 3–5+ years of administrative support experience in pharmaceutical, biotech, or healthcare.
• Demonstrated experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexible in a dynamic, fast-paced environment.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage complex calendars for four VPs, including meetings, availability, and conflicts.
• Coordinate domestic and international travel, including flights and itineraries; reconcile expenses.
• Complete expense reports and reconcile American Express statements.
• Screen, prioritize, and route communications; ensure timely response.
• Plan and execute team meetings, town halls, and off-site events; handle logistics.
• Track deadlines and milestones in support of departmental projects.
• Coordinate onsite program meetings, space reservations, and catering.
• Contribute to department-wide planning, communications, events, and special projects.
• Provide backup support to the CMO and Executive Assistant to assist R&D Oncology.

Skills

Microsoft 365

Calendar management

Travel coordination

Expense reporting

Executive support

Communications

Confidentiality

Multi-timezone collaboration

Tools

Concur

Procurement systems

ERP systems

Job description

Sumitomo Pharma America, Inc. (remote role with monthly onsite in Marlborough, MA) is seeking an Administrative Assistant to support four VPs in R&D Oncology. This fast-paced role focuses on high-level administrative and operational tasks to optimize leadership productivity and cross-functional initiatives.

The ideal candidate is proactive, detail-oriented, highly organized, and capable of handling multiple priorities with professionalism and discretion in a pharmaceutical setting.