Remote Executive Assistant to CEO — Strategic Ops & Calendar

Knexus Research Corporation; Vienna (VA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Knexus is seeking an Executive Assistant to support the CEO in a fast-paced environment. This role focuses on heavy calendar management, travel coordination, and executive meeting prep, acting as a force multiplier for leadership bandwidth.

The position reports to the CEO and involves coordinating with program, capture, finance, HR, and security teams to prevent fire drills and keep deadlines on track. Remote option within continental U.S. with hybrid expectations.

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or a related field.
• 5+ years of progressive experience supporting a CEO, founder, general manager, or similarly demanding executive.
• Strong attention to detail, organization, and the ability to shift between high-level prep and routine follow-through.
• Exceptional written communication skills with the ability to draft concise briefs.
• Proficiency with Google Workspace, Microsoft 365, and DocuSign.
• U.S. citizen and eligible to obtain a U.S. government security clearance (Secret).

Responsibilities

• Own the CEO's calendar, scheduling, and travel logistics, protecting focus time.
• Manage the CEO's inbox and correspondence, drafting communications in the CEO's voice.
• Prepare briefings, agendas, talking points, and follow-up notes for meetings.
• Track decisions, owners, and deadlines across the leadership team.
• Coordinate logistical planning for offsites, visits, and Washington, D.C.-area meetings.
• Handle confidential company material with discretion, including financials and personnel issues.
• Build lightweight systems for the leadership team, like trackers and briefing templates.
• Serve as a bridge between executive workflows and core company functions.

Skills

Executive support

Attention to detail

Written communication

Time management

Education

Bachelor's degree or equivalent experience in business administration, communications, or a related field

Tools

Google Workspace

Microsoft 365

DocuSign

Job description

Knexus is seeking an Executive Assistant to support the CEO in a fast-paced environment. This role focuses on heavy calendar management, travel coordination, and executive meeting prep, acting as a force multiplier for leadership bandwidth.

The position reports to the CEO and involves coordinating with program, capture, finance, HR, and security teams to prevent fire drills and keep deadlines on track. Remote option within continental U.S. with hybrid expectations.