Remote Executive Assistant & Ops Partner to the CEO

HireHawk Inc.; United States; Remote; USD 11,000 - 17,000; Full time

Job summary

HireHawk Inc. is seeking an experienced Executive Assistant to the CEO for a fully remote, full-time position. You will coordinate priorities across multiple companies and new ventures, shaping calendars, projects, and hiring initiatives with autonomy.

You will translate ideas into actionable briefs, manage executive logistics, and prepare materials for meetings. Strong written English, discretion, and project ownership are essential as you partner with the CEO daily.

Qualifications

• At least 3 years in executive assistance or similar roles.
• Experience working directly with a CEO or senior leader.
• Strong ownership of multiple priorities and follow-through.

Responsibilities

• Turn CEO priorities into clear action plans with owners, deadlines and follow-ups across multiple businesses.
• Identify blockers, coordinate stakeholders, and keep projects moving to commitments.
• Build reliable systems to track projects, decisions, deadlines, and open questions.
• Coordinate hiring priorities: postings, sourcing, screening, interviews, and onboarding.
• Translate ideas into organized briefs, documents, and workflows teams can execute.
• Create alignment between the CEO and teams across operations, finance, marketing, sales, and recruiting.
• Anticipate operational needs, surface risks early, and resolve routine issues without CEO involvement.
• Prepare the CEO for meetings by organizing context, documents, updates, and outstanding questions.
• Coordinate executive logistics, including scheduling, travel, communications and time-sensitive requests.

Skills

Executive support

Project coordination

Stakeholder management

English communication

Research skills

Discretion

Time management

Tools

Google Workspace

Slack

Spreadsheets

Project management tools

AI productivity tools

Job description

HireHawk Inc. is seeking an experienced Executive Assistant to the CEO for a fully remote, full-time position. You will coordinate priorities across multiple companies and new ventures, shaping calendars, projects, and hiring initiatives with autonomy.

You will translate ideas into actionable briefs, manage executive logistics, and prepare materials for meetings. Strong written English, discretion, and project ownership are essential as you partner with the CEO daily.