Executive Assistant to the CEO

HireHawk Inc.; United States; Remote; USD 11,000 - 17,000; Full time

Job summary

HireHawk Inc. is seeking an experienced Executive Assistant to the CEO for a fully remote, full-time position. You will coordinate priorities across multiple companies and new ventures, shaping calendars, projects, and hiring initiatives with autonomy.

You will translate ideas into actionable briefs, manage executive logistics, and prepare materials for meetings. Strong written English, discretion, and project ownership are essential as you partner with the CEO daily.

Qualifications

• At least 3 years in executive assistance or similar roles.
• Experience working directly with a CEO or senior leader.
• Strong ownership of multiple priorities and follow-through.

Responsibilities

• Turn CEO priorities into clear action plans with owners, deadlines and follow-ups across multiple businesses.
• Identify blockers, coordinate stakeholders, and keep projects moving to commitments.
• Build reliable systems to track projects, decisions, deadlines, and open questions.
• Coordinate hiring priorities: postings, sourcing, screening, interviews, and onboarding.
• Translate ideas into organized briefs, documents, and workflows teams can execute.
• Create alignment between the CEO and teams across operations, finance, marketing, sales, and recruiting.
• Anticipate operational needs, surface risks early, and resolve routine issues without CEO involvement.
• Prepare the CEO for meetings by organizing context, documents, updates, and outstanding questions.
• Coordinate executive logistics, including scheduling, travel, communications and time-sensitive requests.

Skills

Executive support

Project coordination

Stakeholder management

English communication

Research skills

Discretion

Time management

Tools

Google Workspace

Slack

Spreadsheets

Project management tools

AI productivity tools

Job description

• JOB TITLE: Executive Assistant to the CEO
• EMPLOYMENT TYPE: Full-Time
• LOCATION: Remote
• SALARY RANGE:$1000 - $1500/month

About Us

HireHawk connects skilled professionals worldwide with meaningful opportunities at U.S. and Canadian companies. We build high-performing remote teams across Latin America, the Philippines, South Africa, Europe, and beyond, with a culture centered on ownership, clear expectations, and measurable outcomes.

About the Role

As Executive Assistant to the CEO, you will help organize and advance priorities across multiple companies, teams, and new ventures. This is a broad executive operations role, not a position limited to calendar and inbox management. You will coordinate people, projects, hiring initiatives, research, and follow-ups while stepping into operational gaps when something needs immediate attention. You will have significant autonomy, direct access to decision-making, and the opportunity to become a trusted partner to the CEO.

This is a full-time remote position working Monday through Friday during U.S. business hours. Priorities may shift quickly, so success requires strong judgment, calm execution, and the ability to turn loosely defined requests into clear next steps.

Responsibilities

• Turn the CEO’s priorities into clear action plans, owners, deadlines, and follow-up steps across multiple businesses.
• Keep important projects moving by identifying blockers, coordinating stakeholders, and ensuring commitments are completed.
• Build and maintain reliable systems for tracking projects, decisions, deadlines, open questions, and executive follow-ups.
• Move hiring priorities forward by coordinating job postings, sourcing, screening, interviews, candidate communication, and onboarding activities.
• Translate ideas and verbal requests into organized briefs, documents, workflows, and assignments that teams can execute.
• Create alignment between the CEO and teams across operations, finance, marketing, sales, recruiting, e-commerce, and other functions.
• Anticipate operational needs, surface risks early, and resolve routine issues before they require the CEO’s involvement.
• Prepare the CEO for meetings and decisions by organizing relevant context, documents, updates, and outstanding questions.
• Coordinate executive logistics, including scheduling, travel, reservations, communications, and time-sensitive requests when needed.

Must-Have:

• At least 3 years of experience in executive assistance, executive operations, project coordination, operations support, or a similar role.
• Experience working directly with a CEO, founder, entrepreneur, or senior business leader.
• Strong project ownership, including the ability to track multiple priorities and follow through without repeated reminders.
• Excellent written and verbal English communication skills.
• Proven ability to research unfamiliar topics, evaluate options, and present information clearly.
• Sound judgment, discretion, and professionalism when handling sensitive business and personnel matters.
• Confidence using Google Workspace, Slack, spreadsheets, project management platforms, and modern AI or productivity tools.

Nice to Have:

• Experience supporting an executive responsible for multiple businesses, departments, or complex initiatives.
• Experience supporting distributed teams working across countries or time zones.
• Familiarity with e-commerce, professional services, staffing, marketing, or other multi-functional businesses.
• Experience improving internal processes, trackers, documentation, or executive operating systems.
• A globally distributed work environment that values initiative, reliable follow-through, and outcomes over unnecessary activity.