Executive Assistant to CEO — Remote, Leadership Access

VIA Productions; Memphis (TN); Hybride; USD 52 000 - 76 000; Plein temps

Avantages offerts par ce poste

Health insurance

401k matching

Flexible PTO

Direct access to leadership

Résumé du poste

VIA Productions seeks an proactive, hands-on Executive Assistant/Operations Coordinator to work closely with the CEO. You will own key follow-ups with clients, vendors, and partners, manage calendar priorities, and ensure smooth office operations while tackling special projects.

You’ll coordinate travel, support sales with HubSpot updates, and help build client-facing documents. This role starts remote and moves to a Memphis office, with flexible hours around the CEO’s schedule.

Qualifications

• Experience taking ownership as an assistant, coordinator, or similar role.
• Confident representing executive leadership to clients and partners.
• Strong command of Google Workspace, Microsoft 365, Claude and ChatGPT.
• Experience with project management and CRM tools (Asana, HubSpot, Slack).
• Proven follow-up discipline and resilience.
• Ability to handle confidential information.

Responsabilités

• Manage the Executive Team's priorities and task list, and help leadership plan the week ahead.
• Take tasks off the Executive Team's plate and see them through without being chased.
• Reach out to clients, vendors, and partners on the CEO's behalf and keep conversations moving.
• Coordinate travel, meetings, trade shows, and itineraries.
• Support the sales team with scheduling, follow-ups, and HubSpot updates.
• Build and polish proposals and client-facing documents.
• Process expense reports and keep records clean.
• Keep the office running, from supplies to vendor relationships.
• Lead special projects from kickoff to finish.
• Find better ways to work, including AI tools and automation, and bring them to the team.

Connaissances

Executive support

Stakeholder management

Communication

Discretion

Problem solving

Outils

Google Workspace

Microsoft 365

Claude

ChatGPT

Asana

HubSpot

Slack

Description du poste

VIA Productions seeks an proactive, hands-on Executive Assistant/Operations Coordinator to work closely with the CEO. You will own key follow-ups with clients, vendors, and partners, manage calendar priorities, and ensure smooth office operations while tackling special projects.

You’ll coordinate travel, support sales with HubSpot updates, and help build client-facing documents. This role starts remote and moves to a Memphis office, with flexible hours around the CEO’s schedule.