Remote Executive Assistant for Busy Professionals

Zirtual; Houston (TX); Remote; USD 17,000 - 42,000; Full time

Job summary

Zirtual is seeking a remote Executive Assistant contractor to support busy professionals by managing client calendars, emails, and day-to-day tasks. You will operate independently with guidance from each client and an Account Supervisor to handle client relationships and quality feedback.

Responsibilities include calendar management, communication handling, travel planning, and process improvement while maintaining confidentiality and professionalism.

Qualifications

• Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
• 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting multiple clients or executives preferred
• Typing ability of at least 50 WPM with accuracy

Responsibilities

• Calendar & Schedule Management: Manage and coordinate complex calendars and appointments across multiple time zones; anticipate conflicts and resolve them
• Email & Communication Management: Monitor inboxes, draft and respond to emails, prioritize communications and ensure timely follow-up
• Administrative Support: Prepare documents, presentations, reports, data entry, file organization, and record maintenance; assist with project coordination
• Travel & Event Coordination: Research and book travel, create itineraries, coordinate virtual and in-person meetings or events
• Operations & Task Management: Support day-to-day business operations, conduct research, and identify process improvements

Skills

Organization

Communication

Attention to detail

Multi-client management

Proactive mindset

Remote work

Education

Associates or Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Google Calendar

Outlook

Asana

Trello

ClickUp

Zoho

Salesforce

Slack

Zoom

Teams

Job description

Zirtual is seeking a remote Executive Assistant contractor to support busy professionals by managing client calendars, emails, and day-to-day tasks. You will operate independently with guidance from each client and an Account Supervisor to handle client relationships and quality feedback.

Responsibilities include calendar management, communication handling, travel planning, and process improvement while maintaining confidentiality and professionalism.